Tendering & Project Coordination Officer

Tendering & Project Coordination Officer Job in Lusaka – Jaeger Group of Companies Limited.

Jaeger Group of Companies Limited is inviting applications from qualified and motivated professionals for the position of Tendering & Project Coordination Officer. This is a full-time opportunity based in Lusaka, Zambia, offering an excellent career path for individuals with experience in construction tendering, project coordination, quantity surveying, or cost estimation.

The successful candidate will support the company's business development and project teams by identifying tender opportunities, preparing competitive bids, coordinating project documentation, and ensuring that all tender submissions comply with client requirements and submission deadlines.

About the Role

The Tendering & Project Coordination Officer will play an important role in coordinating the preparation and submission of construction tenders while supporting project planning and cost estimation. The successful candidate will work closely with engineering, finance, procurement, stores, and project management teams to ensure that tender documents are accurate, competitive, and submitted on time.

This position requires strong organisational skills, attention to detail, and the ability to manage multiple deadlines within a fast-paced construction environment.

Key Responsibilities

The successful candidate will be responsible for:

Tender Management

- Identify and monitor new tender opportunities from government agencies, private companies, and other clients.

- Coordinate the preparation and submission of tender documents.

- Compile, review, and organise all required tender documentation.

- Ensure tender submissions comply with client requirements and submission deadlines.

- Maintain an up-to-date Tender Register for all ongoing and completed bids.

Cost Estimation and Quotations

Responsibilities include:

- Preparing quotations and preliminary cost estimates.

- Assisting with the preparation of Bills of Quantities (BOQs).

- Supporting project costing and budgeting activities.

- Liaising with suppliers and subcontractors to obtain quotations and pricing information.

- Comparing supplier quotations to ensure competitive pricing.

Project Coordination

The successful candidate will:

- Coordinate with Finance, Stores, Procurement, and Project Teams during tender preparation.

- Maintain accurate project records and tender documentation.

- Support contract administration and project implementation activities.

- Prepare tender evaluation reports and management updates.

- Assist with document control throughout the project lifecycle.

Administrative Support

The role also involves:

- Maintaining organised electronic and physical filing systems.

- Tracking tender submission deadlines.

- Supporting continuous improvement of tender preparation processes.

- Performing additional project coordination duties assigned by management.

Minimum Qualifications

Applicants should possess:

- Diploma or Bachelor's Degree in Civil Engineering, Construction Management, Quantity Surveying, Building Science, or another related construction discipline.

- Experience in construction tendering, estimating, or project coordination will be an added advantage.

- Good understanding of construction processes, procurement procedures, and contract documentation.

- Proficiency in Microsoft Excel, Microsoft Word, and Microsoft Outlook.

- Strong report-writing and communication skills.

- Ability to work effectively under pressure and meet strict deadlines.

Skills and Competencies

The ideal candidate should demonstrate:

- Excellent organisational and planning skills.

- High attention to detail and accuracy.

- Strong analytical and numerical abilities.

- Good negotiation and communication skills.

- Ability to prioritise multiple assignments.

- Problem-solving and decision-making skills.

- Professionalism, integrity, and confidentiality.

- Ability to work independently and collaboratively within multidisciplinary teams.

Why This Role Matters

Tendering and project coordination are essential functions within the construction industry. Accurate tender preparation helps companies secure new projects, while effective coordination ensures projects are delivered efficiently, within budget, and according to client expectations. Professionals in this field contribute directly to business growth by supporting successful bidding processes, cost control, and project planning.

Job Summary

- Company: Jaeger Group of Companies Limited

- Position: Tendering & Project Coordination Officer

- Location: Lusaka, Zambia

- Employment Type: Full-Time

- Industry: Construction

- Minimum Qualification: Diploma or Bachelor's Degree in Civil Engineering, Construction Management, Quantity Surveying, Building Science, or a related field

- Experience: Experience in construction tendering, estimating, or project coordination is an added advantage

- Application Method: Email

About Jaeger Group of Companies Limited

Jaeger Group of Companies Limited is a Zambian construction and engineering company providing services across building construction, civil works, infrastructure development, and project management. The company is committed to delivering high-quality projects through innovation, professionalism, and compliance with industry standards. By investing in skilled professionals and effective project management systems, Jaeger Group continues to contribute to Zambia's growing construction sector.